One back office for a whole car fleet

The system opens on the fleet board: every car by plate, model, make, year of manufacture, VIN, contract, client, contract type and status, with sorting, search and filters in the column headers. The contract type is a coloured tag, and the car's status — waiting, in contract or terminated — is a second tag beside it.

Each row ends in a menu of what can be done to that car: edit, detailed view, financial review, history and tax calculation. Select several rows and the same actions rise into the toolbar above the table; adding a car returns to the board with a confirmation.

Each car has a financial view with two tabs, the accounting result and the cash flow. Both list the car's lines — rent, interest, civil liability and comprehensive insurance, the annual tax, the vignette, service and more — with income, expense and result on each, and a total in leva without VAT.

From the same screen, the amortisation plan gives the purchase price, residual value, amortisable value and period, then the book value month by month. The utilisation history lists each contract the car served, how it ended, its accumulated costs and income, and the result.

Clients, suppliers and co-debtors are one list of counterparties. The search runs on the field picked beside it — number, name, ЕГН, address, company name, ЕИК or VAT number — and each result shows the counterparty's role, with edit and view.

A counterparty's page lists every contract it is part of, with the date, its role in that contract and whether the contract is active or expired: the same person can be the client in one contract and a co-debtor in another.

Adding a counterparty starts with one question in a dialog: is it a natural or a legal person, Bulgarian or foreign. Each answer opens its own sequence. A company asks for its ЕИК and VAT number, its registered and correspondence addresses — with a switch for when they are the same — and its industry, then its representatives and contacts. A person asks for the ЕГН, the ID card and who issued it, and a contact person.

A representative is added inside the company's form, and can itself be a company: a switch in the representative's heading turns it into a legal person.

Contracts are generated in one wizard, with the product named in its title: pure rent, rent with costs included, Ready 2 Go and SIMPL. Pure rent runs in four steps — information, data, terms and total — and SIMPL adds a fifth for costs. The first step picks the contract type, the client and an optional proxy, and adds co-debtors; an offer can be uploaded from the top.

The terms hold the lease's figures — asset price, deposit, term, residual value, interest, mileage and the price per extra kilometre — with the bank, the Euribor period and a switch for indexation. The costs step lists each included cost, whether it carries VAT, and its cost over the contract and per month, and totals both.